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ACCEPTABLE USE POLICY

The purpose of this policy

It is important to us as Schools North East that all participants in our Fund Our Future Campaign have the best possible experience while using this site to participate in the campaign. To ensure this we set out in this Policy how we, at Schools North East, expect you to use the website to which you have access. We are committed to ensuring that the experience you and other users have with us is the best possible and free from risks of any nature to you and other users.

PLEASE READ THE TERMS OF THE POLICY CAREFULLY BEFORE USING THE SITE

This Policy sets out the content standards and expectations we have relating to the way you interact with the site that you have access to for purposes including uploading content to the site.

Who we are and how to contact us

Throughout this Policy we refer to ourselves as Schools North East (“Schools North East”). We are a company limited by guarantee registered in England and Wales (registered number 06450637). Our registered address is Room 115, Ellison Terrace, 1-5 Ellison Place, Newcastle upon Tyne NE1 8ST.

To contact us, please email info@schoolsnortheast.com.

By using our site you confirm the following:-

By using our site, you confirm that you are willing to comply in all respects with the terms of this Policy and that you have familiarised yourself with the detail of the Policy.

If you do not agree to work within the Policy, you must refrain from using your access rights.

We may make changes to the terms of this Policy

We may amend these terms from time to time.

Prohibited uses
You may not use our site:

  • In any way that breaches any applicable local, national or international law or regulation;
  • In any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect;
  • For the purpose of harming or attempting to harm young and/or vulnerable persons in any way;
  • In any way which infringes any copyright, database rights, trademarks or other intellectual property;
  • Without the express agreement in writing of Schools North East, advertise or promote any services or other sites;
  • To transmit, or procure the sending of any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam);
  • To knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect or compromise in any other way the operation of any computer software, hardware or networked system.
  • For the purpose of creating, transmitting or displaying illegal, offensive or harmful material, including but not limited to material which you upload to our site which, on the determination of Schools North East:-
    • Is contrary to the objectives of the Fund Our Future campaign or to the interests of Schools North East more generally;
    • Is defamatory of any person;
    • Is obscene, hateful or inflammatory;
    • Infringes any Government or other regulatory guidance or policies that are applicable to our business or to education and institutions providing education generally;
    • Is sexually explicit or promotes sexually explicit material;
    • Promotes violence;
    • Promotes discrimination based on race, sex, religion, nationality, disability, sexual orientation or age;
    • Incites or contributes in any way to any unlawful, criminal or terrorist act or assists any party to commit the same;
    • Is likely to deceive any person;
    • Invades another’s privacy, or causes annoyance, inconvenience or needless anxiety;
    • Is inaccurate (where it states facts) or is not genuinely held (where it states opinions);
    • Breaches any legal duty owed to a third party, such as an enforceable promise or undertaking to do or not do something ;
    • Impersonates any person or organisation, or misrepresents your identity or affiliation with any person (including uploading any image portraying a child who you do not have parental responsibility for unless you have the express authority of that child (if over 12 years of age and able to make decisions relating to protection of personal data) or of the person with parental responsibility for the individual represented in the image; or
    • Gives the impression that the contribution emanates from Schools North East, when this is not the case.

You also agree:

  • Not to, save as is expressly permitted in order for you to participate in this campaign, reproduce, duplicate or copy any part of the Fund Our Future site.
  • Not to access without authority, interfere with, damage or disrupt:
    • any part of our site;
    • any equipment or network on which our site is stored;any software used in the provision of our site; or
    • any equipment or network or software owned or used by any third party.

We will do our best to assess any possible risks for users (and in particular, for children) from third parties when they use any interactive service provided on our site, and we will decide in each case whether it is appropriate to use moderation of the relevant service (including what kind of moderation to use) in the light of those risks. However, we are under no obligation to oversee, monitor or moderate any interactive service we provide on our site, and we expressly exclude our liability for any loss or damage arising from the use of any interactive service by a user in contravention of this Policy and our content standards, whether the service is moderated or not.

Breach of this Policy

When we consider that a breach of this Policy has occurred, we may take such action as we deem appropriate. This could include:-

  • Considering the breach to be a breach of your right to access and use the facilities we provide, whether through the site or any other basis;
  • Notification of any incident that has occurred to these parties including police, safeguarding and anti-terrorism organisations according of the circumstances;
  • Immediate, temporary or permanent withdrawal of your right to use our site;
  • Immediate, temporary or permanent removal of any material uploaded by you to our site;
  • Issue of a warning to you;
  • Legal proceedings against you for reimbursement of all costs on an indemnity basis (including, but not limited to, reasonable administrative and legal costs) resulting from the breach; or
  • Further legal action against you.

We exclude our liability for all action we may take in response to breaches of this acceptable use Policy. The actions we may take are not limited to those described above, and we may take any other action we reasonably deem appropriate.

Privacy Policy

This privacy policy only refers to the Fund our Future campaign being run by Schools North East.

Schools North East (for itself and for Schools North East Trading Limited) provides users of its website with a general privacy notice covering other circumstances in which we may collect and hold Personal Data. If you are reviewing this privacy notice for any reason other than to see how we handle data within the funding campaign you should redirect your attention to the policy appearing at Schools North East.

Why are we running this campaign?

Schools North East has been campaigning against funding inequalities on behalf of North East schools for several years. School leaders have asked the charity to take the campaign work beyond the existing focus on inequity within the system and focus on the broader issue of real terms cuts in funding.

The idea for this campaign is a simple one: we need to take the Government to task on why our country’s schools are so underfunded. We want to unite with schools, businesses, supporters, partners and parents to launch a truly effective campaign to mobilise voters in support of education.

This privacy policy sets how Schools North East obtains and processes Personal Data (including processing involving passing some or all of the data to third parties) and the steps that we take to protect any information that we are provided with through the Fund our Future Campaign or otherwise provide with for the purpose of you engaging with this campaign.

Commitment

We are committed to respecting your privacy whilst providing the highest possible quality service and we recognise your need to know that your personal data is being lawfully processed and held in compliance with the General Data Protection Regulation (EU) 2016/679 and also the UK Data Protection Act 2018. We refer to the legislation collectively in this Privacy Policy as the “Data Protection Legislation”. Personal data is any information that relates to a living individual who can be identified from that data and so covers the information you may provide to us.

Purpose

We provide you with the information set out in this Privacy Policy so that if you share your personal data with us you are aware of amongst other matters, what we do with it, how we protect the data you provide, how long we hold the data and to summarise your rights that you may exercise in relation to your personal data.

Data Controller

Schools North East is the data controller of your personal data and we will only collect information in accordance with the Data Protection Legislation. Our contact details are listed below.

When data is passed to the Prime Minister’s office, Number 10, for the purpose of the campaign, the Government office then becomes a data controller in its own right. Their Privacy Policy can be found HERE and HERE.

W Communications are working with us on this campaign and are therefore data processors. You can find a copy of their Privacy Policy HERE.

Data we Collect, Process and Control

We will collect email addresses and images uploaded onto this website as provided by you for the purpose of this campaign.

Use of Personal Data

Schools North East, and W communications on our behalf, use the information that you personally provide to:

Monitor engagement with the campaign

Send data (the note with uploaded image) to the Prime Minister’s office

Our processing of personal data in relation to the Funding Campaign is undertaken in accordance with the consent you give at time of engagement with the site.

What we do with the information we gather

We will store images and email addresses on the site for the duration of the campaign. The notes created with the image you upload can be automatically sent to The Prime Minister’s office with your consent and email addresses may be used to further contact you about the campaign.

Automated Decision Making (profiling using your personal data)

We do not undertake any automated decision making on the Fund our Future campaign.

How long do we hold your personal data for

We will hold data (save for any uploaded image) for the duration of the campaign after which (subject to any legal duty we are under) it will be deleted from all files, including back up files. It is our policy not to retain the image you may have provided when participating in the campaign – this will be deleted at the earliest practicable time unless we fall under any legal duty requiring us to retain the image. Images will also be removed from backups at the earliest opportunity. All images will be data will be deleted at the end of the campaign at the latest.

Your rights as a data subject where we hold your personal data

Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the following rights:

  • The right to request access to your personal data;
  • The right to request correction of your personal data;
  • The right to request erasure of your personal data;
  • The right to object to processing of your personal data;
  • The right to request restriction of processing your personal data;
  • The right to request the transfer of your personal data;
  • The right to withdraw any consent you have given.

You can find out more about your rights at the Information Commissioner’s Office website: www.ico.org.uk

If you wish to exercise any of the rights set out above, please contact us via GDPR@schoolsnortheast.com.

You will not have to pay a fee to access your personal data (or to exercise any of your other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

How we protect the security of your Personal Data

We are committed to ensuring the security of your personal data. In order to prevent unauthorised access to or disclosure of your personal data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we hold concerning you. Access to the system is limited to Schools North East staff and W Communications and all accounts are protected under password.

Fund our Future provides you with access to a dedicated website. This is managed on our behalf by service provider Cargo. Cargo sub-contracts the actual storage of our data through its contract with Heart Internet, a major provider of data storage services. Cargo will also retain itself back up copies of our data in order to assure service resilience.

We are responsible for satisfying ourselves (to the extent reasonably practicable) that Cargo has appropriate measures in place for the protection of your Personal Data and in turn are satisfied with the measures taken by Heart Internet. Cargo is only entitled to process Personal Data provided by us in line with our specific written instructions [and will only retain that data in accordance with our instructions].

Cargo may only commit to changing its data centre provider from Heart Internet having first consulted with us about its proposal including the identity of the proposed new provider. We have a right under Data Protection Legislation to object and we will give appropriate consideration to the proposal made to us.

Information relating to the Privacy Policies of Cargo and Heart Internet are available here:

For Cargo: https://www.cargocreative.co.uk/privacy-policy

For Heart Internet: https://www.heartinternet.uk/terms/heart-internetprivacy-statement

Transfers of Personal Data outside of the EEA

Schools North East does not transfer Personal Data outside of the EEA. We hold a commitment from our service provider Cargo that it will observe the same restriction and assure that the same is the case for its sub-processor Heart Internet.

We are entitled to be consulted if circumstances change and have a right to object. We would expect to object if a proposal arises to transfer data outside of the protections afforded by EEA members in a manner that is not approved by the appropriate Governmental bodies.

Third Parties use of your Personal Data

We will not sell or share your personal data with others save as expressly provided for in this Privacy Notice or where as a matter of law we are required to do so.

Tracking

We also collect information automatically about your visits to our site. The information obtained in this way, which includes demographic data and browsing patterns, is only used in aggregate form, and as such cannot be used to identify you personally. Such aggregate information helps us to audit usage of our web site and improve the service provided.

Who to contact if you have concerns relating to your personal data

If you have any concerns about the way we handle your personal data please do contact us at or write to us at GDPR@schoolsnortheast.com. We will take any concerns you have seriously. In the alternative you are entitled to contact the Information Commissioner’s Office and we provide the contact details below:-

https://ico.org.uk/concerns/

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 0303 123 1113: This is the ICO Helpline

Changes

Any changes to this Privacy Policy will be posted here.

Cookies

Cookies are small parcels of data stored temporarily on your hard drive while you are browsing a website. These are a standard mechanism used by most websites. By continuing to use this website with cookies enabled, you consent to our use of cookies. Our website employs cookies only to provide us with general information about how our website is used. However, no personal information that would enable us to identify individuals is either obtained or stored in these cookies.

Cookies are often used to track a user’s browsing history for the purpose of targeted advertising. This website does not set any cookies of this type.

We use a third party service provided by Google Analytics to provide us with further general information about the performance of this website. The data collected by Google is aggregated to show general trends and does not identify individual users. From time to time, we may also use other third party services such as Facebook, Twitter and other social media, the presence of which will be readily apparent from their on-screen icons. In each case, any cookies set by the providers of these services are set by them directly. They are not set by this website and we have no control over them. Please refer to these services’ own privacy policies if you wish to check how they use cookies.

Should you wish to disable cookies, please refer to your browser’s Help function. Please note, however, that many websites will not run correctly with cookies disabled, especially ones that require you to log in or that offer any form of checkout or booking process, as cookies are usually needed to keep track of individual transactions.

Contact us

If you have general comments or questions about our privacy policy, or matters specific to your personal data please email GDPR@schoolsnortheast.com.

Enquiry line: 0191 204 8866